Implementation Approach
At Agile Records, we pride ourselves on making implementation smooth and predictable.
- Rapid, Low-Disruption Deployment
- Flexible Integration
- Secure and Compliant by Design
Our Approach
At Agile Records, we make implementation smooth, fast, and secure. Every deployment is aligned to your police service’s requirements and existing infrastructure. Here’s what you can expect:
Rapid Deployment: Entry-level system live in as little as one week; full end-to-end rollout typically within one month.
Tailored Setup: Configured to your request types, policies, branding, and compliance requirements.
Flexible Integration: Works standalone or integrates with RMS platforms like Niche™ and Versadex™.
Staff-Ready: Includes training, parallel test runs, and familiar workflows to minimize disruption.
Police-Grade Security: Penetration-tested, SOC-certified, and encrypted for police-eyes-only access.
Deployment Steps
Implementation timelines are measured in weeks, not months.
Our entry-level solution can be deployed in as little as one week, while a full end-to-end implementation is typically completed within a month, depending on infrastructure readiness.
The process includes:
- Identifying request types (e.g. criminal record check, judicial matters, vulnerable sector check)
- Ensuring compliance with provincial privacy and record check regulations
- Configuring your web portal with department branding and workflows
- Setting up payment services (Paymentus or another provider of your choice)
- Enabling electronic identity verification (TransUnion, Equifax, or alternatives)
- Preparing digital signatures, administrative portals, and reporting dashboards
- Training staff and running parallel tests before cutover
Integration & Security
Integration
The Record Check System is able to integrate with police record management software such as Versadex™ or Niche™.
While integration is optional, it does allow for consolidated queries of local and/or national databases to be conducted in real-time – depending on your requirements, no, full or partial integration is available.
Customization of either the Web or Administrative Portal to suit rules, forms and procedures specific to your jurisdiction is standard. We will work with you to configure the system to support your data, forms and rules.
Security
From a privacy and data security perspective, all information is for encrypted for ‘police eyes only’ and is not stored on the public web site.
For added security, the Record Check System is compatible with the AKAMAI shield and has been subject to a full range of third party penetration tests. Our tier 3 data co-location is SOCC 16 certified.
From a privacy and data security perspective, all information is for encrypted for ‘police eyes only’ and is not stored on the public web site. This means no third parties have access to or the ability to see applicant information. Information is immediately submitted and stored within secure police networks and not in any public web servers.
We provide several digital signature options to ensure your documents remain tamper-proof.